Leapsome allows you to automatically synchronize your 1:1 and team meetings between Leapsome and Google Calendar. Changes in Google Calendar will be reflected in Leapsome and vice versa.
Initial setup
To set up the integration, you can either:
- create a new meeting and click the ‘Sync with Google Calendar’ button at the top or
- open an existing meeting, go to the meeting settings and click ‘Sync with Google Calendar’
You will be redirected to Google and have to grant Leapsome access rights to your calendar.
Linking to an existing Google Calendar event
When you click on the 'Create a new meeting' button, you will be prompted to link your meeting with a calendar event. To link the meeting to an existing calendar event, you can choose from a dropdown list of your calendar events to link:
When you select an event, its participant list will immediately be shown in your Leapsome meeting (as long as the meeting participants have Leapsome accounts with matching email addresses).
All changes to your Google Calendar event (e.g., timing, title, meeting link, or participants) will be reflected in Leapsome - a change may take around 20 minutes to show up in Leapsome.
Please note: You do not need to be the owner of the google calendar event in order to sync it to a meeting in Leapsome. Also, Leapsome does not recognize Google Mailing Groups that have been added as participants to the meeting - In that case you'll need to add those teams/users directly to the Leapsome meeting once.
Creating a new Google Calendar event from Leapsome
When setting up a new meeting in Leapsome, you have the option to create a new Google Calendar event as well. To do this, simply disable the sync option when prompted to sync it with an existing event on your calendar. Then, select the checkbox that says "Add this as a new meeting to an existing calendar(s) after creation" to create a new event on your calendar.
Adding a Zoom or Google Meets link into a Leapsome meeting
Suppose your Google Calendar Event has a Zoom or Google Meets Link attached. In that case, it will automatically get pulled into Leapsome, where you can join the meeting directly from the platform by clicking the “Join Now” button in the top-right corner of the meeting:
This button would always show the Zoom/Meets link shown in the corresponding calendar meeting.
Unlinking a Google Calendar event or removing participants
To unlink an event, please click the corresponding link in your Leapsome meeting settings.
Users listed in purple, as per the GIFs above, can be removed directly from within Leapsome. However, users displayed in gray have been added via the sync and not from Leapsome directly. This means that if they are to be removed from the meeting in Leapsome, they must be removed from the Google meeting instance directly.
FAQ and Troubleshooting
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What happens if I delete a single meeting in Google Calendar?
Your notes and talking points in Leapsome remain safe - we will update the meeting time to the next date in the meeting cadence. -
What happens if I remove an entire meeting series in Google Calendar?
The corresponding meeting in Leapsome will remain in place. If you’d like to delete the Leapsome meeting, please follow our instructions for deleting a Leapsome meeting. - What happens if I deactivate a meeting in Leapsome? The corresponding Google Calendar event will remain in your calendar. If you wish to remove the Google Calendar event as well, please go to Google Calendar and delete the event there.
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I can’t find my meeting among the existing meetings:
Only active meetings will be shown in the list. Please make sure that your meeting is not canceled. -
My Google Calendar meetings stopped syncing:
This can happen if you (or the meeting creator) change their Google password. To reenable the sync, please go to your Profile settings, click ‘Unlink from Google Calendar’ and reenable the sync following the steps above. -
A new meeting participant is not showing up in Leapsome:
For meeting participants to show up in Leapsome, they need to have an active Leapsome account with a matching email address. -
Not all participants from my Google Meeting are being added as participants to my Leapsome meeting:
Please note that only meeting participants that have a Leapsome account that uses the same email address as their Google Workspace accounts. In addition, Leapsome will not recognize Google 'Groups' that have been added as participants to the Google Calendar meeting. In this case you'll need to add the participants to the Leapsome meeting manually. -
How can I have 'View Meeting in Leapsome' link show up in my calendar?
The ‘View Meeting on Leapsome’ link will be added to your calendar event (under description) if a user selected ‘create a google calendar meeting’ during a new meeting set up on Leapsome. If they ‘Link to existing calendar event’ during a new meeting set up on Leapsome, this 'View Meeting on Leapsome' link won’t be added. -
I cannot deactivate a meeting that is linked with Google calendar:
The button to deactivate a meeting will not be visible if the meeting is linked to a google calendar event. To make the button appear to deactivate a meeting, unlink the meeting from the google calendar event.