Kiosk mode: invite employees without an email address to the Leapsome platform

The kiosk mode helps you to reach all employees with meaningful people enablement processes - even employees without email addresses, i.e. employees in a production facility. In the kiosk mode, you can create a username and a one-time password which your employees will then use to sign in for the first time. You need to have super admin or admin rights to invite new users.

The steps are as follows:

1. Go to settings on the top right of the screen
2. Click on 'users and teams'
3. Select 'add users'
4. Select 'Import from Excel'
5. Click on 'Download and populate your template'

In the Excel file, you can add the new users by using the existing fields in the document (D: Email / Username & F: Manager Email / Username). If you don't use an email address for some users, we recommend creating usernames that are unlikely to repeat within the company, e.g. "Firstname.Lastname" such as "Louise.Leapsome". 

Once you've uploaded the file a preview will open in which you can see all the attributes that will be created in Leapsome. Clicking 'Create users' at the bottom will ultimately add the users with the attributes. 

After uploading the additional users, you'll need to create one-time passwords. Simply click on Actions >'Export One-Time Passwords'. This creates an Excel file with the user names and corresponding one-time passwords. You can then hand over the information to your employees, e.g. via a letter or in person. 

The employee will use his / her username and one-time password to sign in for the first time and will immediately be prompted to create a new, private password.