Creating learning elements

Learning elements are the building blocks of the Learning Module. They represent a piece of learning content: either an article, a video, a task, a quiz, an open-ended question, or an existing course in SCORM, xAPI, AICC or CMI5 format. The maximum size of an upload for a learning element is 5GB. Learning elements can be combined to form a learning path. 

Admins can also create 'freely accessible' learning elements (videos or articles) unrelated to a learning path that are stored in a learning library. The targeted users (all employees or specific teams)  can access these elements via the 'Your library' section, even if they haven't previously unlocked the element through a path.

Leapsome supports five types of learning elements:

Articles

Articles are the most typical type of learning element. An article can be a link to an external or internal webpage, a PDF document, a presentation, an infographic, etc. Examples may be your employee handbook, the 'Mission and Vision' page on your website, an informational article about being more productive, or a slide presentation about your career framework.

For the file upload, we currently support .bmp, .gif, .jpg, .jpeg, .png, .webp, .pdf, .doc, .docx, .ppt, and .pptx. 

For presentations built in Pitch, we not only allow access to an external page, but will embed the linked content directly as a slideshow into the content player in Leapsome. Just generate an embed link for your presentation in Pitch (Share > Embed presentation), and paste the embed URL without the 'iframe' prefix and suffix into the Link field of your Article learning element.  

Videos

Videos uploads are similar to articles but with different format optimizations. Videos natively support YouTube links and any popular video file format (mp4,.avi,.mpeg,.webm).

Examples may be a welcome video, a tutorial video on using a specific tool, or a required data protection training video.

Tasks

You can add a task as a learning element and tag users the learner should contact for this task or meeting.

Examples may be "Get coffee with someone on your team" or "create an account with our knowledge management software."

Quizzes

Quizzes are an interactive type of learning element. They are composed of multiple-choice questions with one or more correct answers.

You may, for example, use a quiz to see if the learner remembers essential facts from a training video in the previous step.

Furthermore, you can define a quiz passing threshold, and users can take the quiz an unlimited number of times until they reach the quiz passing percentage. The quiz scores are not visible to the users after completion of the path or element, they will be able to move to the next step after meeting the threshold. 

Open-ended questions 

Open questions allow for a more in-depth and personalized assessment of users learning and understanding. They encourage critical thinking and problem-solving and can be an effective tool to support learning and improve the effectiveness of the acquired material. Users may either write down the answer in the corresponding field or upload a file with their reply.

You can define if the open question requires approval or not, as well as who will be the approver for the question. If approval is needed, users may continue the learning path, or they would need to wait until the answer is checked, depending on your settings. One of the benefits of pre-approved questions is that they can help to identify users who may need additional support or resources to help them understand the material. Furthermore, pre-approved questions can help to increase engagement and motivation. By requiring to answer questions correctly before proceeding, the learning path can create a sense of accomplishment and progress which can be motivating for the users and help them stay engaged in the course. 

Existing courses (SCORM, AICC, xAPI, CMI5)

With Leapsome, you also have the option to upload existing, interactive e-learning courses to Leapsome. Files in SCORM, AICC, xAPI, or CMI5 format will then show in a course player in Leapsome, which can also be extended to full screen. Learn more about this format here.

Your list of learning elements

Admins can access a list of all stored learning elements in the 'Learning' module > 'Learning Elements' section. There, you'll find a list of learning elements searchable by name and filtered by:

• Type: either article, video, task, open-ended question or quiz
• Creator: the user that created the element
• Path: filter for all elements that used in a specific learning path

Create a learning element

You can create new learning elements by clicking the 'Create' button in the top right of the screen. This will open a pop-up window where you first need to select the type of element.

Please note that once an element type has been selected and uploaded, it can no longer be changed. Depending on the type of element (static content, i.e., articles and videos, or dynamic content, i.e., quizzes, open questions), you will see slightly different interfaces:

Creating articles, videos, open questions or uploading an existing course:

Articles, videos as well as 'existing courses' are created via a similar form. After selecting 'article' or 'video' from the previous step, you will fill the following form to create a learning element:

• Name: the name of the learning element. Names do not need to be unique, but it is recommended, as it makes searching easier.
• Description (optional): a description of the learning element. The description will be displayed to the users when they are completing the step or viewing the element. This can help them understand what to focus on or how to best interact with the content.
• Link: a link to an article / video or a file. We support all popular file types.
• File: if you want to upload an existing course, it is required to upload a file in SCORM, AICC, xAPI or CMI5 format. Learn more about the file specifications here.

Please note: an element needs either a link or a file. The file size is currently limited to 5GB. 

Creating quizzes:

Quizzes are composed of multiple-choice questions that can have one or more correct answers each. You will have to fill the following form to create a quiz:

• Name: Name of the quiz
• Description (optional): Description of the quiz
• Questions
  • Title: question the users will answer
  • Description (optional): any hint for the question
  • Hint (optional): add a hint if the user fails to select the correct answer
  • Answers: please check the box of the correct answer, or multiple answers if applicable

Quiz questions can be re-ordered using a drag and drop function. To enable this function, you can switch on the 'Toggle to reorder the questions' which is found at the bottom of the page. 

Creating open questions:

You will have to fill out the following form to create an open question: 

• Name: Name of the question
• Description (optional): a description of the open question. The description will be displayed to the users when they are completing the step or viewing the element. This can help them understand what to focus on or how to best interact with the content.
• Link: a link to an article / video or a file. We support all popular file types.
• Approval: required or not required
• Select approvers (if required): direct managers or specific individuals. Admins will always have the option to approve all responses
• Reference instructions for approvers: to assist in evaluating the responses
• Learning path settings: when users are allowed to move to the next question (right after the submission of after the approval)

Create Live training

You will need to fill out the following form in order to create a Live training learning element:

• Name/title
• Learning path settings: you would need to specify who can access this learning element: either Restricted to a learning path or freely accessible to all users
• Date (for each slot)
• Start and end time for each training
• Type: Either virtual or in person
• Address/URL: If the training is virtual, then a link to the training is mandatory, and if it is in person, then the address to the location of the training should be included.
• Min/max number of participants: Specifying the minimum number of participants gives the flexibility for the host to cancel/reschedule the training if the threshold is not met.  Specifying the maximum number of participants ensures that training constraints can be met (ie. room size for in-person training is available)
• Contact person: The contact person would be the point of contact for questions regarding the event as well as have access to the attendance list. Ideally, it would be the person responsible for scheduling and operational tasks; but it can also be the host of the event (if different stakeholders are involved). One or multiple contact people can be listed to give flexibility for backup owners or multiple event owners. 

Edit a learning element

You can edit the following aspects of learning elements at any time:

• Name
• Description
• Hint
• Link or File

Editing a learning element in an active learning path will only affect users who have not completed that element in the path that they are enrolled in, or newly enrolled users. Any users who have completed that element in a learning path will see the version available when they completed the element. 

Please note that editing learning elements used in multiple learning paths update all the paths!

Delete a learning element

When clicking into a learning element, first click the purple 'Edit' button. From there, at the bottom-left of the element, you will see a 'Delete' button. You will not be able to delete it if it remains on a learning path. To delete it from a learning path, navigate to the 'Learning Paths' section, go to the paths it is a part of, and delete the relevant step.