With the help of ATS (Applicant Tracking Systems), you will no longer need to enter each new hire's details into Leapsome manually. With this integration, as soon as a candidate accepts an offer, their profile begins to form in Leapsome. The HR team gets a notification to review the pending profile, ensuring everything is in order before the new hire’s start date. This seamless bridge not only saves hours of work but also welcomes newcomers more warmly into the fold, with everything set up for them from day one.
Please note: The ATS integration is especially helpful if you have not connected an HRIS to Leapsome. If you do have an HRIS connected to Leapsome, this should remain your source of truth and we discourage enabling the ATS to prevent data conflicts.
What ATS does Leapsome support?
Leapsome uses 'merge.dev' to help support the integration of Applicant Tracking Systems. A list of all ATS systems supported will be shown in the 'Integrations' page within Leapsome. Currently, we support the following systems:
- Ashby
- Greenhouse
- Lever (supports status but not 'start date')
- Oracle Taleo
- SmartRecruiters (supports status but not 'start date')
- Teamtailor
- UKG Pro Recruiting (supports status but not 'start date')
- SAP Success Factors
Setting up ATS Integration
1) To start setting up Leapsome with an ATS, navigate to 'Settings' > 'Integrations and imports' > 'Applicant Tracking System (ATS) integrations'.
2) Within the ATS page, choose the ATS platform from a list of available integrations.
3) In a popup modal, enable the checkbox: 'Enable the integration'.
4) Then, click on 'Authenticate / Manage connection' and proceed with the setup flow. If you need further information about the authentication process, you can find additional documentation in the merge.dev Help Center.
5) The setup includes authentication with the ATS.
6) Once integrated, Leapsome regularly checks the ATS for new hires (e.g., candidates marked as accepted) and automatically creates 'Pending' profiles for them in Leapsome.
What Information will be synced?
The following attributes will be synced:
- Candidate's first name
- Candidate's last name
- Candidate's email address
- Candidate's start date or their offer status
- Department name
- Job title
- Office location
Frequently Asked Questions
1. Are changes overwritten in Leapsome that happened in the ATS until an employee's start date?
No.
2. When does Leapsome import and sync a new candidate?
When their offer in ATS is accepted or signed.